MyCQU - Census date

Census date

Know your responsibilities this Census date...

Census date is an important date for all students at all universities in Australia. At CQUniversity, our Census date happens in week four each term, and the dates are always published in the Academic Calendar. Here are the Census dates for the next three terms:

Term 3 2018: 27 November 2018
Term 1 2019: 2 April 2019
Term 2 2019: 6 August 2019

Census date is the due date for organising your student finances and withdrawing from units. Ignoring your financial and enrolment responsibilities could lead to significant disruption to your studies, like losing your access to Moodle, or even cancellation of your enrolment. Make sure you understand your responsibilities this Census date.Take a look at the list below and select the group that applies to you.

Commonwealth supported students

How do I know if I'm a Commonwealth supported student?

Commonwealth supported students are Domestic students (i.e. Australian or New Zealand citizens, or holders of Australian permanent visas), studying Commonwealth supported courses, who are required to contribute to the cost of their education through a student contribution. If you are a Domestic student, studying an undergraduate course, you are Commonwealth supported.

A select number of other courses are also Commonwealth supported. If you are a Domestic student studying a postgraduate course or cross-institutionally, and you think you may be Commonwealth supported, check your Offer Letter email, or contact us to find out.

I'm a Commonwealth supported student. What are my responsibilities?

1. You must submit a Request for a Commonwealth supported place and HECS-HELP loan before Census date.

As a Commonwealth supported student, you must submit a Request for a Commonwealth supported place and HECS-HELP loan if you are new to your course, make changes to your citizenship details, or if you are advised to do so by CQUniversity. Failure to submit a valid form by the Census date will result in your enrolment being cancelled for that term. Late submissions cannot be accepted.

The Request for a Commonwealth supported place and HECS-HELP loan is available online in MyCentre. Details on how to submit this form can be accessed here.

2. You must provide your Tax File Number before Census date, to defer your fees with HECS-HELP.

HECS-HELP is a loan scheme that assists eligible students to defer their student contribution. It's not mandatory that students defer their student contribution with HECS-HELP. Eligible students can choose to pay upfront in full, or can choose to pay some of the student contribution upfront and use a HECS-HELP loan for the rest. Whatever you choose, you still need to submit the Request for a Commonwealth supported place and HECS-HELP loan to confirm your Commonwealth supported place.

To be eligible for HECS-HELP a student must be eligible for a Commonwealth supported place, and provide their Tax File Number on the submitted Request for a Commonwealth supported place and HECS-HELP loan before Census date. No changes can be made to this form after midnight (AEST) on Census date, so make sure your Tax File Number is included!

The Request for a Commonwealth supported place and HECS-HELP loan is available online in MyCentre. Details on how to submit this form can be accessed here.

3. You must make any upfront payments before Census date.

Students who are required or choosing to pay their student contribution upfront must make payment no later than the Census date. Failure to pay in full by Census date will result in your enrolment being cancelled for that term.

Students must pay upfront by Census date each term if they:

  • are permanent residents of Australia, including New Zealand citizens who are also permanent residents of Australia;
  • are New Zealand citizens who are not the holder of a Special Category visa, or who have not supplied evidence of their Special Category visa status by Census date;
  • are Australian citizens who have not supplied their Tax File Number on their Request for a Commonwealth supported place and HECS-HELP loan by Census date.

Do you need help working out your student contribution? If so, please check your Fee Notice in MyCentre, or contact us. Details on how to generate a Fee Notice can be found here. Details on how to make an upfront payment can be found here.

4. You must pay or defer your Student Services and Amenities Fee (SSAF) before Census date.

A compulsory Student Services & Amenities Fee (SSAF) is charged for two terms, per academic year. The fee will be detailed on your Fee Notice available in MyCentre. Details on how to generate a Fee Notice can be found here.

Eligible students who do not wish to pay the SSAF upfront can request Commonwealth assistance and defer payment of the fee through the Higher Education Loan Program (HELP) known as SA-HELP. To access SA-HELP you must:

  • be an Australian citizen, OR a permanent humanitarian visa holder who will be resident in Australia for the duration of the unit of study, OR
  • be a New Zealand citizen who is the holder of a Special Category Visa and who is not also a permanent resident of Australia who meets other eligibility criteria and who will be resident in Australia for the duration of the unit; AND
  • submit a valid Request for a SA-HELP loan and provide your Tax File Number by the Census date.

The Request for a SA-HELP loan is available online in MyCentre. Details on how to submit a Request for a SA-HELP loan can be found here.

More information

Further information about Commonwealth support and HECS-HELP, and SA-HELP is available at www.studyassist.gov.au.

Full fee paying students

How do I know if I'm a full-fee paying student?

Full fee paying students are Domestic students (i.e. Australian or New Zealand citizens, or holders of Australian permanent visas) who are not offered a Commonwealth supported or fee exempt place, and International students. If you belong to either of these groups you are liable to pay tuition fees for each unit you are enrolled in, and these must be paid before the Census date for that term.

I'm a full-fee paying student. What are my responsibilities?

1. All tuition fees must be paid before Census date.

If your fees are not paid in full by the Census date, your access to Moodle will be removed and will not be reinstated until payment is received in full. In accordance with the University’s Collections Policy and Procedure, non-payment of fees could also result in the cancellation of your enrolment. The policy is available at www.cqu.edu.au/policy. Please don’t hesitate to contact us if you have any questions about your fees.

Do you need help working out your tuition fees? If so, please check your Fee Notice in MyCentre, or contact us. Details on how to generate a Fee Notice can be found here. Details on how to make an upfront payment can be found here.

2. If you are eligible and you wish to use FEE-HELP, you must submit the Request for FEE-HELP loan before Census date.

Eligible Domestic students wishing to access FEE-HELP must also submit the Request for FEE-HELP loan by Census date of their first term of study in the course. Late submissions cannot be accepted. University staff will not contact students to gauge their interest in accessing this scheme or to remind them of impending deadlines. To access FEE-HELP you must:

  • be an Australian Citizen who will undertake in Australia at least one unit of study contributing to your course, OR
  • be the holder of a permanent humanitarian visa who will be resident in Australia for the duration of the unit, OR
  • be the holder of a permanent visa undertaking bridging study for overseas-trained professionals who will be resident in Australia for the duration of the unit; OR
  • be a New Zealand citizen who is not also a permanent resident of Australia and who is the holder of a Special Category Visa (SCV) AND meets other eligibility criteria, AND who will be resident in Australia for the duration of the unit.

Failure to submit a valid Request for FEE-HELP loan by the Census date will mean that you are not eligible for FEE-HELP in that term and will owe to CQUniversity the full tuition fee for your enrolment. All fees must be paid before Census date.

The Request for FEE-HELP assistance loan is available online in the Forms section of MyCentre.

3. You must pay or defer your Student Services and Amenities Fee (SSAF) before Census date.

A compulsory Student Services & Amenities Fee (SSAF) is charged for two terms, per academic year. The fee will be detailed on your Fee Notice available in MyCentre. Details on how to generate a Fee Notice can be found here.

Eligible students who do not wish to pay the SSAF upfront can request Commonwealth assistance and defer payment of the fee through the Higher Education Loan Program (HELP) known as SA-HELP. To access SA-HELP you must:

  • be an Australian citizen, OR a permanent humanitarian visa holder who will be resident in Australia for the duration of the unit of study, OR
  • be a New Zealand citizen who is the holder of a Special Category Visa and who is not also a permanent resident of Australia who meets other eligibility criteria and who will be resident in Australia for the duration of the unit; AND
  • submit a valid Request for a SA-HELP loan and provide your Tax File Number by the Census date.

The Request for a SA-HELP loan is available online in MyCentre. Details on how to submit a Request for a SA-HELP loan can be found here.

More Information

Further information about FEE-HELP and SA-HELP is available at www.studyassist.gov.au.

*Information for New Zealand citizens who hold a Special Category Visa (SCV) is available here.

*International Inbound Exchange students are not charged tuition fees by CQUniversity for their CQUniversity enrolment.

VET students

These Census dates are not applicable to VET students and VET students should disregard the information on this page.

If you are a VET student, find out about your financial responsibilities here.

Collections Policy and Procedure

Make sure you understand your Census date responsibilities by carefully reading the information applicable to you on this page. Ignoring your responsibilities could cause significant disruption to your studies or even cancellation of your enrolment. In accordance with the Collections Policy and Procedure, the University may suspend your access to Moodle, withhold grades and awards, and cancel enrolments if you have an outstanding debt.

The Collections Policy and Procedure can be found here.

Last day to withdraw from units

Census date is also the last day to withdraw from a unit for the current term without incurring academic or financial penalty. Details on how to withdraw from a unit can be found here.

Remember to print an Enrolment Advice after withdrawing from a unit to confirm your enrolment action. Be sure to contact the Student Advice Team on 13 27 86 if you receive an error message, and please keep in mind that staff are only available until 4:45pm (Australian Eastern Standard Time).

Citizenship and residency changes

Census date is also the last day to change your Citizenship and residency status for the term. Citizenship and residency changes can affect the fees charged to your account, and also your eligibility for Commonwealth support and Commonwealth assistance.

Visit this page to find out more about your current status and how to update this.